June Cybersecurity Awareness Tip: Which AI tool is right for your work?

Wondering how to use AI tools safely at Yale?

AI is everywhere — and it can make your work easier, faster, and more creative.

But it’s important to know that not all AI tools are created equal. This is especially true when you’re handling sensitive information. At Yale, we want to help you choose the right AI tools based on the type of data you work with.

Why does this matter?

Some AI tools might store or use your data in ways that aren’t secure or compliant with Yale policies. So, it’s not just about using AI — it’s about using the approved AI tools that keep Yale data safe.

What you need to know

• Know your data risk level. Are you working with public information or data that’s confidential, restricted, or subject to external regulations?
• Use the AI tools approved for your data type. Yale’s AI website has a clear guide on which AI apps you can safely use depending on your data classification.
• Remember that using unapproved AI tools for sensitive data can lead to serious risks. These include data exposure or compliance violations.

To choose the right AI tool, you need to understand the risk classification of your data. Essentially, how sensitive it is and what protections are required. Yale’s Data Classification Policy breaks this down into easy-to-understand categories. Use this as a guide to help you match your work with the right AI tools — and avoid unintentional data exposure.

Easy Steps to Get Started

1. Visit Yale’s Access AI tools page to see the approved AI applications available to you based on your work and data type.
2. Never share restricted or confidential information unless the tool is approved for that level of data.
3. If you’re unsure about which tool to use, reach out to the Information Security Office for guidance. Always better safe than sorry!